I use Google Apps to host my family’s and my private company’s email but I manage my email through Outlook (because I prefer to operate off-line and I need to synchronise with my Nokia N95 phone).
Google Mail is fantastic but the issue I had to grapple with relates to how email is pulled into Outlook. Email sent to warren@[personal] and warren@[business] ends up arriving in the one inbox and is automatically assigned to the default email account in Outlook ([business] in this case).
When I reply to an email I want it to be sent through the correct account so that the sender and reply addresses match the right context. I can do that manually using the Accounts button followed by the Send button but there is another (better) way using VBA.
First download and install the excellent Redemption COM Library written by Dmitry Streblechenko. This will expose the required properties of the Outlook object model without triggering the user confirmation dialog introduced by the Outlook Security Patch. It also provides access to many useful MAPI properties not available through the standard Outlook object model.
The following code is triggered whenever new mail arrives in Outlook. In essence, I look for certain phrases that indicate that the mail has been sent to my [personal] address and then change the mail account for that message to match. Subsequently, when I reply to that message, I don’t need to choose which address to send it from as that has already been selected.
It works 95% of the time with misses probably due to timing issues and possible conflicts with Outlook rules. The NewMailEx event is perhaps not guaranteed to fire (despite what the documentation says) and so sometimes the account is left set to the incorrect one but I am happy enough with the result. The techniques employed here could be used for other new mail triggered actions.
First, create a new Class module in your Outlook VBA project called
Next create a new standard Module called
basMailRoutines and import this
Finally, add the following code to the
Restart Outlook and you are in business! Obviously you could rearrange this code to suit your own purpose and condense some of the code into the one class module but I find this modularisation makes the code much easier to understand and manage.